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NOSWEAT.CO.ZA
NOSWEAT.CO.ZA

POPIA & DATA PROTECTION

No Sweat Work Media CC
Trading as NoSweat
Registration Number: 2009/090625/23
Website: www.nosweat.co.za
Effective date: 10 August 2026


Protecting Your Personal Information

At NoSweat, we take the protection of personal information seriously.

We collect and process personal information in order to operate our talent platform, connect candidates with suitable work opportunities, assist clients looking for talent, administer placements and fulfil our legal and business obligations.

We are committed to processing personal information responsibly and in accordance with the Protection of Personal Information Act 4 of 2013 ("POPIA").

POPIA establishes minimum requirements for the lawful processing of personal information by public and private organisations and gives individuals rights in relation to their personal information. (Government of South Africa)


1. Who Is Responsible for Your Information?

For purposes of POPIA, the responsible party is:

No Sweat Work Media CC
Trading as NoSweat

Registration Number: 2009/090625/23

Information Officer:
Sebastian van ’t Hoff

Email:
sebastian@nosweat.co.za

Telephone / WhatsApp:
+27 81 818 2053

Physical Address:
R512, Hartbeespoort
North West Province
0240
South Africa

Website:
www.nosweat.co.za

These details correspond with NoSweat’s currently published company and PAIA information. (No Sweat)


2. What Is Personal Information?

Personal information is information relating to an identifiable natural or juristic person.

Depending on how you interact with NoSweat, this may include information such as:

  • your name;

  • email address;

  • telephone or WhatsApp number;

  • physical or general location;

  • CV or résumé;

  • employment history;

  • qualifications;

  • professional skills and experience;

  • portfolio or professional profile;

  • freelance rates;

  • salary expectations;

  • availability;

  • job applications;

  • interview and placement information;

  • identification information;

  • financial, banking or payment information;

  • tax-related information;

  • communications with NoSweat;

  • website account information;

  • IP address and technical website information; and

  • information required for lawful verification or background checks.

NoSweat’s current candidate platform asks applicants for information including their name, contact details, discipline, experience, rate or salary expectations, portfolio or LinkedIn URL and information about their work. (No Sweat)


3. Whose Information Do We Process?

We may process personal information relating to:

Candidates and Talent

People who create profiles, join our talent pool, apply for freelance, fractional or permanent opportunities, or work through the NoSweat platform.

Clients

Businesses and representatives who post jobs, engage talent or use NoSweat’s services.

Freelancers and Contractors

Professionals engaged on assignments facilitated through NoSweat.

Suppliers and Service Providers

Businesses and individuals who provide services to NoSweat.

Website Visitors

People who visit or interact with www.nosweat.co.za.

Other Business Contacts

People who communicate or transact with NoSweat in a professional capacity.


4. Why We Collect Personal Information

We process personal information only where there is an appropriate purpose and lawful basis for doing so.

Depending on your relationship with NoSweat, we may use information to:

  • create and maintain candidate profiles;

  • operate candidate and client accounts;

  • allow candidates to apply for opportunities;

  • match candidates with suitable client requirements;

  • assess professional skills and experience;

  • prepare candidate profiles and shortlists;

  • present relevant candidates to prospective clients;

  • arrange interviews;

  • communicate about opportunities and applications;

  • facilitate freelance, fractional and permanent placements;

  • administer contracts and purchase orders;

  • process freelancer payments;

  • administer applicable tax obligations;

  • invoice clients and maintain accounting records;

  • verify information supplied by candidates;

  • perform legally permissible background or qualification checks;

  • provide customer and candidate support;

  • secure and operate our website and systems;

  • prevent fraud or misuse;

  • maintain appropriate business records;

  • comply with legal and regulatory requirements; and

  • establish, exercise or defend legal rights.

NoSweat currently operates a platform through which clients post requirements and candidates create profiles and apply directly for work. For freelance engagements, NoSweat also handles payments and applicable PAYE administration. (No Sweat)


5. Candidate Information and Clients

A core part of NoSweat’s service is connecting talent with businesses looking for people with relevant skills and experience.

If you apply for a position or participate in the NoSweat talent pool, information relevant to an employment or freelance opportunity may therefore be shared with prospective clients.

Depending on the opportunity, this may include:

  • your name;

  • CV;

  • portfolio;

  • skills;

  • employment history;

  • qualifications;

  • professional experience;

  • availability;

  • rate or salary expectations; and

  • other information relevant to the role.

Clients review candidates and make their own hiring or engagement decisions. NoSweat facilitates the platform, matching and related administration. The current website allows clients to review matched candidates and select whom they wish to hire. (No Sweat)

We encourage candidates not to include unnecessary sensitive personal information in their CVs or portfolios.


6. Background and Verification Checks

For certain placements, NoSweat may perform or facilitate appropriate verification checks.

These may include:

  • identity verification;

  • employment or experience verification;

  • qualification verification;

  • reference checks; and

  • criminal-record checks where lawful and appropriate.

NoSweat’s current client service states that ID, qualification and criminal-record checks may form part of full-time placement vetting. (No Sweat)

Information relating to criminal behaviour may receive additional protection under POPIA. Where such information is processed, NoSweat will do so only to the extent permitted by law and subject to any consent, safeguards or regulatory authorisation that may be required.

The Information Regulator identifies the processing of information concerning criminal behaviour or unlawful conduct on behalf of third parties as one of the circumstances in which prior authorisation may be required under section 57 of POPIA. (eservices.inforegulator.org.za)


7. Special Personal Information

POPIA places additional restrictions on certain categories of particularly sensitive information.

Where relevant to our services and legally permitted, this may include information concerning matters such as:

  • health;

  • biometric information;

  • race or ethnic origin;

  • religious or philosophical beliefs;

  • political persuasion;

  • trade-union membership;

  • sex life; or

  • criminal behaviour.

NoSweat does not require candidates to include unnecessary special personal information in their ordinary candidate profiles.

Where special personal information is genuinely required, we will process it only where permitted under POPIA and with appropriate safeguards.


8. How We Obtain Personal Information

We generally obtain personal information:

  • directly from you;

  • when you create an account or profile;

  • when you upload a CV or portfolio;

  • when you submit a job application;

  • when a client submits a job requirement;

  • through emails, telephone calls, WhatsApp or other communications;

  • during interviews, placements and contracting processes;

  • from referees or verification providers where appropriate;

  • from clients involved in a placement;

  • from professional or publicly available sources where lawful and relevant; and

  • automatically through our website and associated technology.


9. Who May Receive Personal Information?

Where necessary for legitimate NoSweat activities, information may be provided to or processed by:

  • prospective or existing clients;

  • candidates and contractors where necessary for an engagement;

  • technology and cloud-service providers;

  • CRM and business-software providers;

  • website and hosting providers;

  • communications providers;

  • payment and banking providers;

  • accounting, payroll and tax-service providers;

  • background-screening and verification providers;

  • professional advisers;

  • accountants and auditors;

  • legal advisers;

  • SARS and other governmental authorities;

  • courts or law-enforcement bodies where legally required;

  • the Information Regulator; and

  • other service providers acting on our behalf.

We expect service providers processing personal information on our behalf to use appropriate confidentiality, security and data-protection measures.


10. International Transfers

Some of the technology and cloud services used by modern online businesses may store or process information outside South Africa.

Where NoSweat transfers personal information outside South Africa, we will take reasonable steps to ensure that the transfer complies with the cross-border requirements of POPIA.

POPIA specifically regulates the flow of personal information outside South Africa. (Government of South Africa)


11. How Long Do We Keep Information?

We do not intend to keep personal information indefinitely.

Information will be retained for as long as reasonably necessary to:

  • provide our services;

  • maintain an active candidate or client relationship;

  • administer applications or placements;

  • maintain contracts and transaction records;

  • comply with tax, accounting and other legal requirements;

  • resolve disputes;

  • deal with claims; and

  • protect legitimate business interests.

Different categories of records may therefore have different retention periods.

When information no longer needs to be retained, it may be securely deleted, destroyed, anonymised or de-identified, subject to applicable legal requirements.


12. Keeping Your Information Secure

NoSweat takes reasonable technical and organisational steps designed to protect personal information against:

  • loss;

  • unauthorised access;

  • unlawful processing;

  • destruction;

  • alteration; and

  • unauthorised disclosure.

Depending on the systems involved, measures may include access controls, passwords and authentication, reputable technology providers, system security, backups and restricting access to people who require the information for legitimate purposes.

POPIA requires responsible parties to establish appropriate safeguards to protect the integrity and confidentiality of personal information. (Government of South Africa)

No electronic system can, however, be guaranteed to be completely immune from security incidents.


13. What Happens if There Is a Data Breach?

A compromise involving personal information may include accidental loss, unauthorised access, unlawful disclosure or a cybersecurity incident.

If a security compromise affecting personal information occurs, NoSweat will investigate the incident, take appropriate steps to contain and mitigate it and make the notifications required under POPIA.

Current Information Regulator guidance states that the responsible party must notify both the Regulator and affected data subjects as soon as reasonably possible, subject to the provisions of POPIA. The Regulator also states that POPIA does not impose a minimum risk threshold below which security compromises can simply be ignored for reporting purposes. (Empowered Compliance Monitoring)

Security-compromise notifications to the Information Regulator are currently submitted through its eServices system. (Empowered Compliance Monitoring)


14. Your Rights Under POPIA

Subject to applicable law, you may have the right to:

  • ask whether NoSweat holds personal information about you;

  • request access to personal information held about you;

  • request correction of inaccurate or incomplete information;

  • request deletion or destruction where NoSweat is no longer authorised to retain the information;

  • object to certain processing;

  • withdraw consent where processing depends upon your consent;

  • object to certain direct marketing;

  • complain to NoSweat about the processing of your information; and

  • lodge a complaint with the Information Regulator.

The Information Regulator publishes Form 1 for objections to processing and Form 2 for requests to correct or delete personal information or destroy/delete a record. (Empowered Compliance Monitoring)

To exercise a privacy right, contact:

Sebastian van ’t Hoff
Information Officer
sebastian@nosweat.co.za

We may require reasonable proof of identity before providing, changing or deleting personal information.


15. Keeping Your Information Accurate

We encourage candidates, clients and other users to keep the information they provide to NoSweat accurate and up to date.

If information about you is incorrect, incomplete or outdated, please contact us or update it through the relevant NoSweat account functionality where available.


16. Direct Marketing

NoSweat may communicate with candidates, clients and business contacts about opportunities, services or other relevant matters where permitted by law.

Electronic direct marketing is subject to section 69 of POPIA, and the Information Regulator has issued specific guidance on compliance with POPIA's direct-marketing requirements. (Empowered Compliance Monitoring)

Where consent is required, we will seek it.

You may opt out of marketing communications using the unsubscribe method provided or by contacting:

sebastian@nosweat.co.za

Please note that communications necessary to administer an account, application, placement, payment or existing business relationship may not constitute marketing communications.


17. Cookies and Website Data

NoSweat may use cookies and similar technologies to:

  • operate the website;

  • maintain sessions;

  • remember preferences;

  • understand website usage; and

  • improve website performance.

NoSweat’s currently published Cookie Policy describes the use of essential, performance and functional cookies and states that the website does not currently use cookies for advertising tracking. (No Sweat)

Please see our Cookie Policy for further information.


18. Privacy Policy

This POPIA & Data Protection page provides an overview of our approach to protecting personal information.

More detailed information about:

  • information we collect;

  • how it is used;

  • sharing;

  • retention;

  • cookies;

  • international transfers;

  • your privacy rights; and

  • contacting us

is available in the NoSweat Privacy Policy.


19. PAIA and Access to Records

NoSweat also maintains a PAIA Manual in accordance with the Promotion of Access to Information Act.

The PAIA Manual explains:

  • which categories of records NoSweat holds;

  • how to request access to a record;

  • applicable PAIA procedures; and

  • how POPIA and PAIA rights may be exercised.

Please see our PAIA Manual on www.nosweat.co.za.

NoSweat’s current website already publishes a PAIA Manual identifying No Sweat Work Media CC as the relevant private body. (No Sweat)


20. Complaints

If you believe that NoSweat has processed your personal information improperly, please contact us first so that we have an opportunity to investigate the matter.

NoSweat Information Officer

Sebastian van ’t Hoff
Email: sebastian@nosweat.co.za
Telephone / WhatsApp: +27 81 818 2053

You also have the right to complain to the:

Information Regulator (South Africa)

Woodmead North Office Park
54 Maxwell Drive
Woodmead
Johannesburg

Telephone: 010 023 5200
Email:enquiries@inforegulator.org.za

The Regulator operates an eServices facility through which POPIA complaints, security compromises and other regulatory matters can be submitted. (eservices.inforegulator.org.za)

The Regulator also provides Form 5 for complaints concerning interference with the protection of personal information. (Empowered Compliance Monitoring)


21. Changes to This Page

We may update this POPIA & Data Protection page from time to time to reflect:

  • changes in our services;

  • changes in the information we process;

  • changes in technology;

  • new service providers;

  • regulatory guidance; or

  • changes in applicable law.

The latest version will be published on www.nosweat.co.za together with its effective date.


22. Contact NoSweat

For questions about personal information, POPIA or data protection, please contact:

No Sweat Work Media CC
Trading as NoSweat

Information Officer: Sebastian van ’t Hoff
Email:sebastian@nosweat.co.za
Telephone / WhatsApp: +27 81 818 2053
Website:www.nosweat.co.za
Physical Address: R512, Hartbeespoort, North West Province, 0240, South Africa

http://www.nosweat.co.za/popia-and-data-protection